Packers and Movers for Bank

What is an IBA Approved Packers and Movers Bill? Full Guide for Bank Employees

🏦 Introduction: Why IBA Approval Matters for Your Transfer

If you’re a bank employee undergoing a transfer, you’ve likely heard of an IBA approved bill. But what exactly does it mean, and why is it so important?

When employees of banks like SBI, PNB, Central Bank of India, etc., shift locations due to official transfer, they are eligible to claim relocation expenses. However, for the claim to be accepted, the relocation must be done through a reputed packers and movers agency—preferably IBA approved.

This article breaks down everything you need to know about IBA approved bills, from what they include, to how to claim your reimbursement smoothly.

Warehouse for SBI Bank Employees

🧾 What is an IBA Approved Bill?

An IBA approved bill is a GST-compliant invoice generated by a verified packers and movers company listed under the Indian Banks’ Association (IBA). It includes all required details like:

  • Invoice number
  • Date of move
  • GST details
  • Description of services (packing, loading, transport, etc.)
  • Distance and route
  • Vehicle type (closed/open)
  • Consignment note or LR copy
  • PAN, GSTIN of vendor

🛡️ Only IBA approved or IBA-style bills are accepted for relocation reimbursement in most public sector banks.

🧠 Who Needs an IBA Approved Packers and Movers Bill?

✅ All Public Sector Bank (PSB) employees during official transfer:

  • SBI, Central Bank of India, PNB, Bank of Baroda, etc.

✅ Employees of PSUs like LIC, BSNL, ONGC, etc. (some require similar formats)

✅ Staff of co-operative banks, RBI, or regional rural banks depending on internal policies.

✅ Retired employees availing post-retirement transfers (subject to policy).

📝 Sample IBA Approved Bill Format

Here’s what a genuine bill typically contains:

1. Header:

  • Company Name (e.g., Unique Express Packers and Movers)
  • IBA Approval Code (if applicable)
  • GSTIN, Address, Contact Info

2. Customer Details:

  • Employee Name
  • Bank Name
  • From & To Locations

3. Service Details:

  • Packing Charges
  • Loading Charges
  • Transportation Charges
  • Unloading Charges
  • Insurance (if opted)
  • GST % & Total Amount

4. Additional Attachments:

  • Consignment Note
  • Packing List
  • LR Copy / POD (Proof of Delivery)

📋 Documents Required for Bank Reimbursement Claim

To claim your shifting allowance, you generally need:

  • IBA Approved Bill (with GST)
  • LR Copy / Consignment Note
  • Proof of Residence Change (if asked)
  • Bank Transfer/Posting Order
  • Payment Receipt (if paid in advance)

✅ Pro Tip: Ask for a signed and stamped bill from your transporter. It speeds up the HR claim process.

⚠️ Common Mistakes to Avoid

🚫 Choosing a random transporter with no experience in IBA billing.

🚫 Submitting incomplete documents (missing LR copy or packing list).

🚫 Using fake or edited bills — strict action can be taken by bank HR.

🚫 Forgetting to collect proper GST invoice.

🚫 Delay in submission — Most banks have a time frame (15–30 days post transfer).

🏢 Why Choose Unique Express Packers and Movers?

We are experts in handling bank employee transfers across India. Here’s why we’re trusted:

  • ✅ IBA-compliant bill format with GST
  • ✅ Closed container trucks for full security
  • ✅ Escort supervisor service for premium moves
  • ✅ Over 2000+ government/bank clients served
  • ✅ Secure warehouse storage if joining is delayed
  • ✅ PAN India service with tracking and 24×7 support

🙋 Frequently Asked Questions (FAQs)

Q1. Is it mandatory to use IBA approved packers for reimbursement?

Not always, but highly recommended. Some banks accept IBA-style bills from reputed movers like Unique Express.

Q2. Can I get an IBA bill without using an IBA listed company?

Yes, if the format is 100% compliant, some banks accept it. Always confirm with HR first.

Q3. What if I lost my LR copy or bill?

Contact your transporter immediately. Most reliable movers can resend duplicate copies.

Q4. How long does the claim process take?

Usually 7–21 working days, depending on the bank’s internal workflow and document verification.

📞 Need an IBA Approved Bill for Your Bank Transfer?

Unique Express Packers and Movers helps bank employees move hassle-free, with complete bill documentation for claims.

📍 Available across India
📞 Call: +91 91375 52613
📧 Email: info@uniuqexpress.co.in
🌐 Website: uniqueexpress.co.in